Setting up your checklist

Your Party Planning Checklist

Stay organized with a smart, personalized checklist that keeps you on track.

Automatic Checklist Generation

When you create an event, Party Pilot generates a checklist based on:

• Your event type
• Time until the party
• Guest count
• Selected features

Checklist Categories

Tasks are organized by area:

Venue & Setup

• Book venue
• Plan layout
• Arrange furniture
• Set up decorations

Food & Drinks

• Plan menu
• Order cake
• Arrange catering
• Stock beverages

Guests & Invitations

• Finalize guest list
• Send invitations
• Track RSVPs
• Plan seating

Activities & Entertainment

• Plan games
• Arrange music
• Book entertainment
• Set up photo area

Day-of Tasks

• Final venue prep
• Welcome guests
• Manage timeline
• Clean up

Managing Your Checklist

Adding Tasks

Click "Add Task" to create custom items. Set:

• Task name
• Due date
• Category
• Priority

Completing Tasks

Check off items as you finish them. Your progress updates automatically.

Rearranging

Drag and drop to reorder tasks or change priorities.

Best Practices

• Start early — Don't wait until the last minute
• Set reminders — Use due dates to stay on track
• Delegate — Assign tasks to helpers
• Review weekly — Check your progress regularly