Timelines & Checklists4-minute read
Two-Week Party Countdown
You've got two weeks until the party. Here's exactly what to do each day to stay on track without cramming everything at the end.
1
Day 14-12: Send invitations
If you haven't already, get those invitations out immediately. This is your most time-sensitive task.
- Send digital invitations today
- Include all key details
- Set RSVP deadline for 3 days before the party
2
Day 11-9: Plan your menu
Decide what you're serving. Make it realistic based on your cooking skills and time.
- Finalize the menu
- Create a shopping list
- Note what can be made ahead
3
Day 8-6: Shop for non-perishables
Get everything you can buy early — decorations, paper goods, pantry items.
- Buy decorations
- Stock up on drinks
- Get all non-perishable food items
4
Day 5-4: Follow up and finalize
Chase down any outstanding RSVPs and lock in your final count.
- Send RSVP reminders
- Finalize guest count
- Adjust food quantities if needed
5
Day 3-2: Prep and clean
Start the real prep work. Get ahead on everything you can.
- Shop for fresh groceries
- Prep any make-ahead dishes
- Clean party spaces
6
Day 1: Party day
Final touches only. You've done the work — now enjoy it.
- Prepare fresh food
- Set up decorations
- Get yourself ready early
Key Takeaways
- Send invitations immediately (14 days out)
- Plan menu and shop for non-perishables by day 6
- Finalize guest count by day 4
- Do major prep on days 2-3
- Keep party day focused on final touches
When you plan with Party Pilot, you get:
Guest management & RSVPs
Built-in wishlist
Guest photo sharing
Ready to put this into action?
Party Pilot helps you turn these steps into an organized, enjoyable experience.
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